PROCUREMENT RECORDS MANAGEMENT

This book seeks to address the gaps and challenges that have undermined effective and efficient management of procurement records. It identifies the office responsible for control, coordination, maintenance and the disposal of records. The book takes into consideration the requirements needed for the management of procurement records and lays a suitable framework that will support the effective management of procurement records. The book contains a broad written statement outlining the purpose, objectives, conditions and the scope of records management activities in an organization. It further explores key issues such as the requirements for suitable storage for records, sound records management systems and procedures. It establishes general guidelines for creation, receipt, use, maintenance, storage, access to and disposal of procurement records in Procuring Entities. It assigns responsibilities to offices and individuals for purposes of accountability and efficiency. It seeks to facilitate standardization and consistency in the application of procedures and practices in the management of procurement records in line with the existing laws and regulations.